Public Question time Procedure
a) General – Members of the Public may
ask questions of elected
Members at Ordinary Meetings of the Council.
b) Time – 15
minutes will be made available for questions at the commencement
of Ordinary Meetings of the Council.
c) Order of Questions – Questions
will be asked in the order notice of them was received, except
that the Chairman may group together similar questions.
of Questions – A question may only be asked
if notice has been given by delivering it in writing
or by electronic mail to the Town Clerk not later than midday
7 working days before the day of the meeting. The name and
address of the questioner must be provided.
e) Number of Questions – At
any one meeting, no person may submit more than one question
and not more than one such question may be asked on behalf
of one organisation
f) Scope of Questions – Questions
will be rejected by the Town Clerk if they:
- Are not about
a matter for which the Council has a responsibility or
which affects the Town;
- Are defamatory, frivolous or
- Are substantially the same as a question
which has been put at a meeting of the Council in the past
six months; or
- Require the disclosure of confidential
or exempt information.
g) Record of Questions – The
Town Clerk will record each question to be retained for
public inspection and will immediately provide the Member to
whom the question is to be put with a copy. If a specific Member
is not named the question will be deemed to be addressed to
the Chairman. Rejected questions will include reasons for rejection.
Copies of questions will be circulated to all Members with
the agenda for the meeting and will be made available to the
public attending the meeting.
h) Asking the Question
at the Meeting – The Chairman
will invite the questioner to put the question
to the Member named in the notice. If a questioner who has
submitted a written question is unable to be present, they
may ask the Chairman to put the question on their behalf.
The Chairman may ask the question on behalf of the questioner,
indicate that a written reply will be given or decide, in
the absence of the questioner, that the question will not
be dealt with.
i) Supplemental Question – A questioner
who has put a question in person may also put one supplementary
question without notice following the reply from the named
Member. A supplementary question must arise directly out of
the original question or the reply. The Chairman may reject
a supplementary question on the grounds referred to above.
j) Written Answers – Any
question which cannot be dealt with during public question
time due to lack of time or due to the absence of the named
Member will be dealt with by a written answer to the questioner
within 5 working days of the meeting.